Officer Job Descriptions

Master

Must be a change ringer.

Comply with those duties outlined in the Guild Rules.

Chair, where possible, all General Meetings and General Committee Meetings.

As an ex-officio voting member of the sub-committees, attend F&GP meetings and keep a watching brief on the work of the others.

Represent the Guild where possible at Branch meetings.

Arrange for Preacher and details of the service for the Festival when it is at the Cathedral.  In other cases liaise with the host Branch.

Coordinate all aspects of the Guild’s representation and relationship with other bodies.

Respond to all enquiries concerning ringing within the Diocese either directly or via another appropriate officer.

Prepare agendas for General and General Committee meetings with the General Secretary.

Deputy Master

Comply with those duties outlined in the Guild Rules.

Chair General Meetings and General Committee Meetings in the absence of the Master.

As an ex-officio voting member of the sub-committees, attend F&GP meetings and keep a watching brief on the work of the others.

Represent the Guild where possible at Branch meetings and functions, especially those where the Master is unable to attend.

Arrange judges and draws for the Guild 6-, 8- and 10-bell striking competitions, select the composition for the 8- and 10-bell competitions and coordinate arrangements for those competitions with the Local Branch Secretary and the General Secretary.

Honorary General Secretary

Comply with those duties outlined in the Guild Rules.

Coordinate arrangements for General Meetings, General Committee Meetings, Ringing Days and Guild Festivals with local Branch Secretary(s) and Area Stewards.

Book the Cathedral and Hall for Festivals held in Oxford.

Prepare Agendas for General Meetings and General Committee Meetings with the Master.

Oversee the production of Minutes of meetings.

Oversee the production and distribution of notices and other papers related to Guild Functions.

Liaise with Branch Secretaries on day-to-day Guild Matters.

Deal with all (non-financial) correspondence, internal and external, to the Guild.

As an ex-officio member of the sub-committees, attend F&GP meetings and keep a watching brief on the work of the others.

Represent the Guild where possible at Branch meetings and functions, especially those where the Master or Deputy Master are unable to attend.

Organize and chair the annual Branch Secretaries’ Meeting.

Honorary General Treasurer

Comply with those duties outlined in the Guild Rules.

 Attend and report to General meetings and General Committee meetings.

Deal with all financial matters and correspondence, internal and external, to the Guild.

Attend F&GP meetings.

 

Honorary Assistant General Treasurer

Deal with the management of the Guild’s General Fund.

Assist the General Treasurer as required.

Librarian

Comply with those duties outlined in the Guild Rules.

Receive and archive minutes of all meetings of the Guild and its committees.

Maintain the Guild’s book collection and purchase items as required to keep the collection up to date.

Receive and archive all correspondence no longer required by the General Secretary.

File and maintain all Guild information.

Oversee all use of the library including the borrowing and return of items.

Report Editor

Produce annual reports in time for the Annual General Meeting containing Officers’ reports, accounts, branch reports, obituary list, list of long serving members, details of peals rung for the Guild, a list of tower correspondents etc.

Advise on the cost of new editions.

Produce and update a separate list of tower correspondents for sale.

Coordinate the distribution of the report.

Peal Secretary

Record details, verify and accept all monies for Guild Peals.

Register names and addresses of non-resident life members and provide lists of such members for ratification at the Annual General Meeting.

Produce a report listing first performances and other performances of note for Guild records.

Newsletter Editor

Produce a Guild Newsletter at least three times each year.

Coordinate the distribution of the Newsletter.

Area Steward

Comply with those duties outlined in the Guild Rules.

Represent the Guild where possible at Branch meetings and functions.

Attend F&GP meetings.

In cooperation with the Local Branch Secretary, help with the arrangements for Guild Striking competitions, Meetings, Festival and Ringing Day.

Public Relations Officer

Advise Guild members on all aspects of Public Relations especially dealing with the media and other aspects of publicity.

Encourage good practice in communication within the Guild.

Maintain a collection of display materials that can be used by members as required.

Liaise with the Diocesan Communications office.

Endeavour to ensure that all publicity of ringing in the Guild is accurate and promotes the good standing of the Guild.

Membership Secretary

Keep a permanent record of the names of all categories of new members.

Prepare and issue membership certificates as appropriate.

Respond to queries about membership from Branch Secretaries and other members.

Safeguarding Officer

Act as a focus for all members wishing to obtain information associated with the Guild’s Policy on Child Protection and its relation to the Diocesan Policy.

Act as a liaison between the Guild and the relevant Diocesan authorities on matters of Child Protection.

Process the Confidential Declaration Forms completed by those members who have not done so through their own PCC.

Keep an up to date record of all members who have completed Confidential Declaration Forms by either means including confirming such completion with appropriate persons.

Arrange for any confidential information related to Child Protection that needs to be retained, to be kept in an appropriate safe place.

Carry out regular reviews of the working of the Guild’s Policy with relevant Guild Officers and report annually to the General Committee.

Website Manager

Maintain the Guild’s website, keeping the information displayed as up to date as possible and inserting items as requested by the Guild’s Committees.

Minutes Secretary

Take and produce Minutes of all General and General Committee Meetings for the General Secretary.

Trustees

Comply with those duties outlined in the Guild rules.

Be responsible for the property of the Guild both real and personal.